Job Information
Work Experience
Industry
Salary
Remote Job
Job Description
This is a remote position.
Job Brief
We are in search of a proactive and assertive Executive Assistant with expertise in social media management, who is dedicated to supporting the owner across two businesses. As a remote EA, you will play a vital role in ensuring the seamless operation of your client's day-to-day activities by managing their inbox, task list, and schedule, and working on marketing activities across multiple businesses within the group.
The ideal candidate will thrive in an autonomous work environment, demonstrating self-motivation and the ability to explore various approaches to enhance productivity. Your exceptional time and project management skills will enable you to handle multiple tasks simultaneously, effectively prioritize workloads, and consistently meet deadlines.
Moreover, as an experienced Executive Assistant, you will have the opportunity to contribute to diverse projects, particularly in sales and marketing. Your background in the fast-paced marketing industry will enable you to provide valuable insights and suggestions for improving processes and procedures, streamlining your client's overall management duties.
Requirements
- Proven track record as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant, showcasing expertise in diverse administrative tasks and responsibilities.
- Minimum of 5 years of experience in administrative or executive support roles, demonstrating a solid foundation in managing various business functions.
- Proficiency in utilising digital tools and software, including project management software, calendar management applications, and email management software, to facilitate efficient workflow and communication.
- Strong organisational and time management skills, enabling effective prioritization of tasks across multiple businesses and ensuring timely completion.
- Excellent communication and interpersonal skills, promoting effective collaboration and teamwork with colleagues, clients, and stakeholders.
- Meticulous attention to detail and commitment to accuracy in completing tasks to maintain high standards of quality and precision.
- Demonstrated ability to maintain confidentiality and exercise discretion when handling sensitive information.
- Assertive personality, driven by a passion for improving processes and procedures to enhance productivity and efficiency.
- Preferred experience in the marketing industry, providing a comprehensive understanding of marketing principles and practices.
- Knowledge of graphic design tools such as Canva is a plus, allowing for the creation of visually appealing materials to support marketing initiatives.
- Familiarity with content creation and blog management, including experience in posting content to various platforms, contributing to brand visibility and engagement.
Responsibilities
- Provide comprehensive administrative support to the owner of two businesses, managing their inbox, task list, and schedule, and ensuring smooth day-to-day operations across both ventures.
- Independently handle a diverse range of tasks and responsibilities, demonstrating exceptional multitasking abilities and effective prioritization to meet deadlines and ensure optimal productivity.
- Utilise your social media management expertise to contribute to various projects, including sales and marketing initiatives, implementing strategies to enhance brand visibility and engagement.
- Proactively identify areas for improvement in processes and procedures related to overall management responsibilities, offering valuable insights and recommendations to optimize efficiency and effectiveness.
- Conduct research and evaluation of digital tools and software, identifying solutions that can enhance productivity, streamline workflows, and improve communication and collaboration.
- Manage the calendar and emails of the two executives, schedule appointments and meetings, and ensure prompt response to emails and messages.
- Follow up with clients on any outstanding matters, promptly addressing issues or concerns, and providing exceptional customer service to foster strong relationships and client satisfaction.
- Maintain organised files, both physical and digital, ensuring easy accessibility of documents and information for efficient retrieval and reference.
- Utilize project management software to track and update tasks, collaborate with stakeholders, and proactively address any overdue tasks, ensuring project timelines are met.
- Create and maintain Standard Operating Procedure (SOP) documents, documenting processes and ensuring adherence to established protocols, enabling smooth operations and knowledge sharing.
- Act as the primary point of contact for internal and external stakeholders, displaying professionalism, responsiveness, and excellent communication skills to facilitate effective communication and relationship management.
- Additionally, leverage your skills in content creation and social media management to create engaging blog content based on provided images and content notes, contributing to the company's website and enhancing online presence.
Time Zone: Australian Business Hours
Applicant Location: Must be Filipinos living in the Philippines
About Outdesk
Outdesk is the collaboration of Filipino and Australian professionals who shared a common goal to deliver a better offshore staffing solution to the SME market. We wanted to make it easier for businesses to engage, implement & manage a Philippines based staff member.
Employee Benefits
